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How to Optimize Spare Parts Inventory Management

04/08/2026
09:41

reading time : 2 min

Lucie Monnot

Content Marketing Manager

A company’s maintenance department is responsible not only for servicing machinery, but also for building and managing reserves of parts used to repair defective equipment.

However, this task can become difficult when staff do not have practical tools for creating and maintaining a list of spare parts in stock.

Nomadia Field Service is software developed by Nomadia that helps optimize spare parts inventory management.

The importance of optimizing spare parts inventory management

Optimizing spare parts inventory management is an ongoing challenge for maintenance teams.

Finding the right part for a particular machine can be extremely difficult without a practical digital tool for identifying it.

To simplify this type of operation, Nomadia developed Nomadia Field Service, software that makes it possible to create technical records for all of a company’s equipment.

The application is designed to catalog all your spare parts and support more effective inventory management. It stores useful information about each part, including its size, quantity and applications.

Photos and videos are also available to guide employees and facilitate the maintenance of different types of equipment.

Everything becomes easier because all the relevant information can be accessed from a mobile device, such as a smartphone or tablet, and viewed in just a few clicks.

How to manage spare parts inventory effectively

Companies face a dilemma.

On the one hand, they need to keep enough spare parts available to carry out scheduled maintenance operations and urgent repairs.

On the other hand, they know that maintaining a large spare parts inventory can be risky because parts may become obsolete after a few years. In fact, 50% of spare parts become obsolete within four years.

Under these circumstances, optimizing spare parts inventory management can become a real challenge.

The situation is even more difficult because some parts are very expensive and rarely used, yet become critical when they are finally needed.

The Pareto principle provides valuable support for planning spare parts availability more effectively.

Around 20% of parts are heavily consumed, while they are involved in approximately 80% of maintenance operations. In other words, it is important to identify the parts that are both critical and most frequently used.

This process can be automated using software such as Nomadia Field Service.

The mobile solution makes it possible to manage spare parts inventories effectively, even during crisis situations, and to understand the company’s actual requirements more accurately.

Managing spare parts according to priority

There are two methods for managing spare parts inventories in critical situations.

ABC classification: This method divides spare parts into three categories, A, B and C.
Category A includes the parts used to resolve breakdowns that occur regularly. Categories B and C include parts that are less critical than those in category A. However, these parts may also be required in crisis situations.
PIEU scoring method: PIEU stands for Breakdown, Equipment Importance, Equipment Condition and Usage. The method groups assets according to their priority and helps organize equipment based on its condition.

Nomadia Field Service can be configured according to the chosen method, helping you optimize spare parts inventory management.

Nomadia Field Service: software for optimizing spare parts inventory management

Nomadia Field Service supports company maintenance departments by providing real-time visibility into spare parts inventory levels and helping optimize inventory management.

The application also improves task planning, making it easier to organize the work of field maintenance teams.

With Nomadia Field Service, technicians have access to all the information they need, including the intervention location and the technical specifications of the equipment to be maintained.

As a result, they can carry out interventions more quickly.

Technicians can also view their assigned tasks in just a few clicks, including the scheduled date and priority level.

As a practical support tool for maintenance technicians, Nomadia Field Service significantly improves their productivity and makes their daily work easier.

Frequently Asked Questions

FAQ – The Most Frequently Asked Questions About Nomadia

Why Choose Nomadia?

As France’s leading publisher of Smart Mobility SaaS solutions, Nomadia supports more than 175,000 field professionals every day. Our solutions are easy to use, quick to deploy, and deliver significant and immediate return on investment.

Drawing on the expertise of both a software publisher-integrator and a consulting firm, Nomadia’s teams provide tailored support, from data consulting to the deployment of mobile devices. Finally, our technical support team is available 24/7 to assist you.

Who Are Nomadia Solutions Designed For?

Nomadia solutions support the digital transformation of all mobile professionals: field sales representatives, delivery drivers, technicians, auditors, healthcare workers, inspectors, service providers, security patrol officers, experts, and more.

Whether for SMEs or large enterprises, our solutions adapt to businesses of all sizes and across all industries.

How Much Does It Cost?

Nomadia Delivery offers transparent and flexible pricing, which primarily depends on the number of users (for example, planners and dispatchers) rather than a fixed cost per parcel.

Thanks to this model, you can control your delivery costs based on the number of resources (users) involved in route management, providing great flexibility to adjust your subscription according to the size of your fleet and your operational needs.

Is It Compatible with My Current ERP System?

Yes! Nomadia Delivery has been designed to integrate quickly and easily into your existing environment thanks to our powerful and secure APIs. Our solution is compatible with most ERP systems on the market. API integration enables the automatic synchronization of your transport orders, customer orders, and customer information, ensuring smooth and error-free delivery tracking. The solution also offers user-friendly import capabilities with data validation controls, as well as export options in multiple customizable formats.

Is It Suitable for Our Delivery Volume?

Yes, Nomadia Delivery is ideal for companies that manage a high volume of deliveries and want to optimize their routes, create balanced territories for their drivers, and ensure precise tracking of every parcel. Nomadia Delivery adapts to fleets of all sizes!

Can Multiple Warehouses or Depots Be Managed?

Yes, our solution allows you to manage multiple warehouses or depots. It centralizes data and optimizes routes or service operations for each of them.

Is There a Limit to the Number of Stops in Route Optimizations?

No, there is no strict limit to the number of stops in route optimizations. Our solution can handle large volumes of stops and quickly calculate optimized routes.

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